Last updated: December 12, 2025

1. Who we are

Hudson Music Studio provides private and group music lessons and music therapy services. We operate in-studio in Lutz and Land O’ Lakes, in-home across the Tampa Bay area, and online in Florida.

2. Scope

This policy explains how we collect, use, share, and protect information when you visit our website, submit forms, enroll in services, or communicate with us.

3. Information we collect

We collect information you provide directly to us and information collected automatically by our website tools.

Information you provide

• Parent and student details such as name, age, instrument, lesson format, scheduling preferences, and contact information

• Payment and billing details provided through our payment processors

• Scholarship information if you participate in Step Up For Students

• Health or learning information you choose to share for lesson planning or music therapy

• Messages sent by email, phone, text, or website forms

• Media consent choices for photos and videos

Information collected automatically

• Device and usage data such as IP address, browser type, pages viewed, and referring pages

• Cookies or similar technologies used for basic site functions and analytics

4. How we use information

We use information to:

• Process enrollment, schedule lessons, and manage your account

• Provide lessons, music therapy, and student support

• Process payments and scholarship billing

• Communicate about scheduling, policies, events, and resources

• Improve our services, website, and safety practices

• Comply with legal obligations

5. Payments and scholarships

Credit card data is processed by third-party payment processor Square. If you use Step Up For Students, we use your scholarship information to submit eligible charges to that program.

6. Music therapy information

If you receive music therapy, we may collect limited health information you choose to share so that our board-certified music therapists can set goals and track progress. We store this information securely and use it only for therapeutic services, operations, and required reporting.

7. Children’s privacy

We serve children and collect child information from a parent or legal guardian. We do not knowingly collect personal information directly from children under 13 without verifiable parental consent. If you believe a child has provided personal information to us without consent, contact us and we will delete it.

8. Sharing of information

We do not sell personal information. We share information only with:

• Service providers that help us run the studio, such as payment processors, scheduling tools, communications tools, website hosting, and analytics

• Scholarship programs such as Step Up For Students to process eligible billing

• Event hosts or venues when needed for recitals or sign-in lists

• Authorities if required by law or to protect our rights, safety, or property

Service providers are expected to safeguard information and use it only to provide services to us.

9. Cookies and analytics

We may use cookies and basic analytics to understand site traffic and improve user experience. You can control cookies in your browser settings. Some features may not work properly if cookies are disabled.

10. Online lessons and video platforms

Online lessons use third-party platforms such as Zoom. Your use of those platforms is subject to their terms and privacy policies. For safety and learning quality, cameras may need to remain on during sessions.

11. Media and testimonials

We may request consent to use photos, videos, audio clips, or testimonials for educational and promotional purposes. Consent is optional and can be withdrawn for future use at any time by contacting us.

12. Data retention

We keep information for as long as needed to provide services, meet legal and accounting obligations, resolve disputes, and enforce agreements. When information is no longer needed, we dispose of it securely.

13. Your choices and rights

You can:

• Update your contact details and preferences

• Request access to your information

• Ask us to correct or delete certain information

• Opt out of nonessential emails by using the unsubscribe link or contacting us

We may need to keep some information for legal or operational reasons.

14. Security

We use reasonable administrative, technical, and physical safeguards to protect information. No system is perfectly secure. Please avoid sending sensitive payment information by email or text.

15. Third-party links

Our website may link to external sites or tools. We are not responsible for the privacy practices of third-party websites or services. Review their policies before sharing information.

16. Web designer notice

The website was designed by Meg Reilley Media. Meg Reilley Media does not control the studio’s data collection, storage, or use, and has no liability for the accuracy of site content, form data, payment flows, or privacy practices. All data processing decisions are made by Hudson Music Studio and its selected service providers.

17. Changes to this policy

We may update this policy from time to time. The “Last updated” date will change when revisions are posted. Your continued use of our services after changes are posted means you accept the updated policy.

18. Contact us

If you have questions about this policy or your information, contact: hello@thehudsonmusicstudio.com